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ALC-Logo
ALC '22
14th International Symposium on Atomic Level
Characterizations for New Materials and Devices '22
October 16 (Sun) – 21 (Fri), 2022
Bankoku Shinryokan, Okinawa JAPAN
Due to the unpredictable impact of COVID-19, information on this site may change from time to time, even if it is definitive.
General Info for Speakers for Participants Awards/Supports Other Info
Registration Transportation Accommodation Scientific Program Social Program About Visa

Registration

Registration Fees

Registration Fees for Early Discount1
(until Aug 16, 2022)
Normal Fee
(after Aug 17, 2022)
Regular Members of MBA2 or JVSS3 JPY 75,000 JPY 85,000
Non-members of MBA/JVSS Members of Supporting Societies4 JPY 80,000 JPY 90,000
Other participants JPY 85,000 JPY 95,000
Student5 Members of MBA2 or JVSS3 JPY 30,000 JPY 35,000
Non-members of MBA/JVSS JPY 35,000 JPY 40,000
Accompanying Person (>6 years old)6 JPY 15,000
1 The early registration fee will only apply if you complete the payment process by August 16, 2022
2 MBA: The Division of Microbeam Analysis, JVSS
3 JVSS: The Japan Society of Vacuum and Surface Science
4 Supporting Societies: Members of the academic societies listed in the “Supporting Societies” section of the “Sponsors and Supports” page are eligible.
5 If you are registered as a student, please bring your student ID at the registration desk for confirmation.
6 Fees for children of age less than or equal to 6 years old are waived, however, registrations are required for seat reservation.

The regular or student registration fee includes a participation fee, a program booklet, an electronic version of abstract book, and a manuscript submission fee. None of social program nor meal fees are included in these fees, however, ALC participants can attend these social programs or have meal for free of charge with subsidies from our sponsors. The accompanying person registration fee only includes the social programs. Participants are responsible for bank transfer fees and international remittance charges.

Cancellation Policy

In the event of cancellation of registration, 50% of registration fee will be refunded if the cancellation notice was received prior to September 16, 2022. No refund will be made if the cancellation notice was received after September 16, 2022. It should be noted that all refunds will be made after the symposium.

If the conference itself is cancelled due to the spread of COVID-19 infection, the registration fee will be fully refunded. For hotel and transportation cancellation fees, please ask the hotel or airline company directly.

Registration Site

Details of registration process will be announced here by the end of June, 2022.

Early Registration Deadline

August 16 (Tue) 2022

Early Discount fee will be applied to those who complete payment by the above deadline. Please note that late payment will result in the normal fee.

Transportation

Bankoku Shinryokan Resort MICE facility is located middle of the main island of Okinawa, about 75 km from Naha Airport. Access from the airport is by bus (Airport Limousine (route D/DE) or Local bus (route 120)) or taxi. Bus fares and schedules are subject to change, so please check the respective web pages for the latest information.

For those staying at The Busena Terrace or The Naha Terrace (a group hotel of The Busena Terrace), there is also a complimentary hotel shuttle between those hotels (Transportation between the airport and The Naha Terrace is to be arranged on your own). Shuttle reservations can be made at the time of hotel reservations.

You can also refer to the access map provided by the MICE facility.

Accommodation

The Busena Terrace which locates just nearby the conference venue (Bankoku Shinryokan) is a first-class hotel where the participants of the Okinawa Summit stayed. Located on a large plot of land facing a wonderful beach, and is one of the best resort hotels suitable for welcoming visitors from around the world.

At ALC'22, in order to stimulate interaction with the world's top researchers, we have prepared a number of morning and evening programs, including discussion rooms, evening sessions, buffet-style simple lunches and evening snacks. However, since the conference venue is in a perfect location, there are no nearby hotels except for the Busena Terrace. Due to the undulating terrain, even the closest hotel listed in the tourist guide is almost 30 minutes away by foot. Also, The surrounding roads are not well lit at night and are not suitable for walking. Therefore, we would like to recommend you to stay at The Busena Terrace as an official accommodation. The Busena Terrace has offered a special rate for ALC participants as shown below. First-class breakfast (all you can eat!) is included in the room rate.

For those who wish to stay in Naha City central before or after the conference, The Naha Terrace of the same hotel group is also available at a special rate. You can also book The Naha Terrace through the hotel reservation website below.

Special Room Rate for ALC Participants

Room Type 1 people per room 2 people per room 3 people per room
Standard Garden View ¥22,000 ¥27,200 (¥13,600 per person) ¥32,700 (¥10,900 per person)
Standard Ocean View ¥26,000 ¥31,600 (¥15,800 per person) ¥39,300 (¥13,100 per person)
Superior Ocean View ¥28,000 ¥36,000 (¥18,000 per person) ¥45,900 (¥15,300 per person)
* All rates are including daily breakfast, service charge and government tax.

Hotel Reservation for Special Room Rate

To book a room at The Busena Terrace, please visit the following URL. The special rate is only applicable to applications made through this URL. The special rate does not apply to reservations made through The Busena Terrace website, hotel reservation websites, or travel agencies.

As a rule, hotel reservations should be made after the program has been finalized (speakers will be asked for the program number(s)).

Hotel Reservation Deadline

August 16 (Tue) 2022

Hotel reservations will be accepted after the above deadline, but after the deadline we will release the reserved slots and may not have any rooms available. Therefore, hotel reservations should be made by the above date if at all possible.

Shared Room Arrangement by the Conference

Those who wish to share a room with other participants but do not have a room partner can apply to the conference secretariat for a shared room arrangement. The conference secretariat will arrange shared rooms under the following conditions, so please understand and agree to the following cautions before applying. If you already have a partner to share a room with, please apply directly from the hotel reservation website above.

Cautions for Shared Room Arrangement

  1. The conference secretariat will only arrange share partner. We will not be responsible for any problems between partners.
  2. Applications for shared room arrangement are limited to those who are registered participants, so please complete the registration for participation first.
  3. Applications must be submitted by August 10. Cancellations and changes of stay dates will be accepted until September 10. Cancellations or rescheduling after this date may be subject to a cancellation fee.
  4. Only gender will be taken into consideration for the room combination, not nationality, age, affiliation, etc. No preference will be accepted. You will be informed of your room partner when you check in at the hotel. Please note that the hotel will not be able to change the partner.
  5. The basic room grade is Standard Garden View, but due to the limited number of rooms, higher grade rooms may be assigned. The number of people per room is not always as requested. You may be asked to change partners or move rooms during your stay. Depending on the stay schedule, there may be days of stay when single occupancy is required. Room rates are depending on the actual room grade and number of people per room, so the lowest price is not guaranteed.
  6. If there is only one application from the same gender, we cannot arrange a shared room. In this case, we will inform you of this, so please make a reservation directly with the hotel through the URL above. The same applies if the partner cancels and the entire stay is in single occupancy (if there is no other partner to combine with). If even one day overlaps with another person's stay, we will coordinate a shared room, but the majority of stay may be single occupancy.

How to Apply for Shared Room Arrangement

Please send an email to the conference secretariat (alc@jvss.jp) with the following information. The subject of the email should be “Shared Room Arrangement Request”.

The personal information you provide when applying for a shared room will be disclosed to the hotel as guest information. It will not be used for any purpose other than the shared room arrangement and accommodation reservation.

All rooms at The Busena Terrace are non-smoking (including non-combustible cigarettes, heated cigarettes and e-cigarettes). Room terraces and balconies are also non-smoking. Smoking is only allowed in the designated smoking area.

Room Share Arrangement Deadline

August 10 (Wed) 2022

We will not be able to accept shared room arrangement after the above deadlines. Please find a partner on your own and book directly through the hotel reservation website above.

Scientific Program

Time Slot of the Symposium

The time slot of the symposium will be announced by the end of May 2022.

Detailed Program

Preliminary program will be decided by July 15, 2022.

Social Program

Details of the social program (mixer, banquet, excursion etc.) will be announced as soon as it is decided.

About Visa

Depending on your nationality, you may be required to obtain a visa to enter Japan. If you need documents for visa application, please contact the Secretary of ALC'22 Steering Committee after you complete registration and full payment of registration fee. JTB, a travel agency in Japan, will contact you in order to obtain your information needed to prepare the documents. Note that the visa refusal is no reason for refund of the registration fee.

AVS
MBA Organized by The Division of Microbeam Analysis,
The Japan Society of Vacuum and Surface Science (JVSS)
JVSS